DRESDEN ROTARY CLUB

DIRECTORS’ MEETING                                                          May 8, 2006

Present:  Stuart Kiar, Kim Thompson, Murray Melton, Lynda Weese, Kathy Brown,

               Mary Hoyles, Suellen Weaver, Chris Debicki

1) Treasurer’s Report

·        budget summary report provided by Lynda W.

2) Membership

·        directors briefly discussed potential member John Goodchild – will bring name forward to club members at Club Assembly next week and ask Phil Richards to provide more information about him – would be a good idea to bring him to the May 29 meeting (GSE team speaking)

3) Quilt Proceeds

·        a motion was made by Kim T (2nd by Kathy B) to donate $100 to the Chatham-Kent Quilters Guild for their donation to our auction – motion passed  

4) Wine Tasting

^·          the committee held its first meeting tonight before the club meeting

^·          the committee still could use more volunteers on the Foods sub-committee – ideally someone who is able to make phone calls to caterers, restaurants, etc. during the day

^·          the event will start at 7:30 pm on Saturday, Oct. 28

5) Allocations

^·          we received a request from the C-K Physician Recruitment Fundraising campaign to donate funds to this campaign – it was decided by the directors to deliberate this request at a later time

^·          a motion was made by Mary H (2nd by Kathy B), in the form of a recommendation, that the club donate $600 to the Dresden Library for the books that we receive to give to our speakers – this recommendation was passed and will be brought to the club members at Club Assembly next week

6) Summer Concert

^·          this committee will meet this week

7) Youth Exchange

^·          our club will not be hosting an inbound student next year – it was suggested that this be announced to the club members at next week’s meeting to eliminate any confusion that might exist

^·          it was also suggested that it would be a good idea to have an official from the District Youth Exchange Committee come to speak to us to clarify the process regarding how students are assigned to the various Clubs – perhaps Ewan could suggest or arrange a speaker for a future meeting

8) Mexico Project

^·          the Mexican border club of Matamoros is to start discussions with the Brownsville club to arrange delivery of the supplies from the buses to their club

^·          it was suggested by the directors that we look into the possibility that the Jocotepec club can sign off on the project from their end once the supplies cross the border – this would help us achieve closure with this project from our end

9) School Education Awards

^·          a motion was made by Suellen W (2nd by Kim T), in the form of a recommendation,  that the club donate $1150 to LKCS for commencement awards ( 2 awards of $250 for the Regis Awards, the other $650 to be allocated by the school’s commencement/awards committee) – this motion was passed and will be brought to the club members at Club Assembly next week

10) RYLA

^·          no students from LKCS will be going to RYLA this year

11) New Business

^·          a request was received from Aunty Q’s to advertise on our sign the new furniture auction being held at the arena on May 16

^·          the directors feel that this sign should not be rented out to groups from outside the community – it turns out that the sign is unavailable and Stuart will notify Aunty Q’s that they will not be able to use it

12) Adjournment